Trying to log your work hours with a poorly-created timesheet calculator can add additional stress to your workdays.
For one, if a timesheet calculator lacks “lunch break” functionality, you’ll be left performing a bit of mental math in your head to calculate your total time worked.
Though this may not seem like that big of a deal, time spent fiddling with timesheets is time that could be spent doing other, more enjoyable things.
The most basic calculator you’ll want is a timesheet calculator with lunch break functionality. There are timesheet calculators with more features than this, but this is the bare minimum functionality you’ll want.
Thankfully, there are a variety of options available that can solve this problem, allowing you to keep track of how long you work with ease.
Timesheet Calculator with Lunch
Timesheet calculators come in all shapes and sizes. We’ll focus on providing you with at least one functional web-based calculator, software-based calculator, and timesheet calculator app.
If you’re logging your hours at work, you’ll want to pick an online or mobile app calculator from the list below, as you probably won’t be allowed to install software on any work computers.
Redcort Software offers a free, web-based timesheet calculator, as well as a downloadable calculator, which we’ll cover later on.
This calculator is super simple to use and accounts for breaks in a way that is easy for you.
Some calculators require you to input the start and end time of two chunks of time — time worked before lunch and time worked after lunch.
Redcort’s website only requires you to enter your start time and end time for the entire day. Then, you simply tell it the total time spent on break, and it can calculate your total hours worked for up to a week.
Staff Squared offers its own free timesheet calculator, and this one allows you to also enter your hourly wage in order to output your pay for a given week.
Software-based calculators often require a one-time payment or monthly subscription, but they offer features that aren’t found in online or standalone app-based timesheet calculators.
This makes them the ideal timesheet solution for managers and supervisors who need to keep track of their employees’ work habits. In addition to timesheet functionality, timesheet software can provide detailed reports and statistics. Many software solutions also allow employees to log in and clock their time from any location using an accompanying mobile app.
Some of the more popular time tracking software options are TSheets, Planday, and Virtual TimeClock.
TSheets offers time logging from mobile devices, visual time and project reports, extensive customization options, as well as a handy GPS map of employees that are currently clocked in and working.
TSheets offers a free “one user” trial, but this trial is perfectly suitable for individuals who aren’t managing a team and need only to track their own time.
TSheets’ pricing is generous in that you don’t have to pay for users that are part of a team that don’t actually use TSheets to track their time. You only have to pay for actual users.
Planday allows employees to request time off through the software, view shifts and manage a shared company schedule, send updates to members, as well as view detailed reports of shifts and hours worked.
These detailed reports also include a “Revenue forecast” that can aim to predict your business’s financial health.
Like TSheets, Planday offers a per-user, monthly subscription-based model.
Unlike the two previous software options, Virtual TimeClock is not subscription-based. You buy the software once, and it’s yours forever.
Virtual TimeClock’s features include multi-platform availability, an intuitive interface, “lunch rules” to prevent inaccurate overtime calculations, manager timecard approvals, data encryption and backup, as well as detailed reports.
Mobile App Timesheet Calculators
Regardless of whether you have an Android or Apple smartphone, there’s a timesheet app that will work for you.
“Punch — The Time Clock” for iOS is a simple, no-frills option. The app allows users to log only the essential shift information — shift date, start & end time, and break time. The absence of unnecessary features keeps the app simple and easy to use. Shifts can be emailed, which can come in handy.
“Calculate Hours Worked — Timesheet Calculator” is another popular iOS option. Not as barebones as the previous app, this app also allows you to enter your pay rate to view your total earnings for a time period. You can also enter comments for each shift, which can be useful to remember important details about shifts. One gripe with this app is that there is no break-logging functionality, so you’ll have to manually subtract any breaks from the total time worked.
For Android, one option is “Work Log.” This app is simple and allows you to log start & end times for shifts, time spent on break, and any notes you may have for a given shift. Within the app, you can view your shifts by pay period, week, month, year, or you can view all the shifts you’ve worked in one, long list.
“Time Recording – Timesheet App” is more complicated to use, but it also has more features. Shifts can be assigned to different custom tasks such as “Design” or “Support,” which is useful if your job requires you to perform a variety of tasks. You can sync shifts with a Google calendar or across devices, and you can also export your recorded shifts in Excel or HTML format.
“Timesheet – Time Card – Work Hour” exists somewhere in between the previous two apps. It offers quick and simple punch in, punch out, and pause functionality. Shifts can also be edited or manually entered. The app also allows logging work for multiple jobs and clients. Time worked can be easily viewed as a graph, and can be filtered by time period.